Vendors

1. DATES, HOURS AND VENUE:

DATES & HOURS: Saturday, August 19,2023 from 12:00pm to 22:00pm

VENUE: Lions Park, 21 Sir Winston Churchill Ave, St. Albert, AB2.

2. PARTICIPANTS:

Companies, Private Enterprises, not-for-profit organizations, private and government sector interested in promoting its brand and image, building community relations and contributing to the success of our event.

3. FEES:

The fees to become a Vendor are the following:

$75–Arts and Craft, non-profit societies, other businesses.

$200–FOOD VENDORS BOOTHOR CARTS

$500 -FOOD TRUCK

IMPORTANT: each vendor is responsible to bring their own tent, tables, chairs, lights and extensions cords.

4. RESERVATION&PAYMENTCONDITIONS:

Space is limited and reservations are accepted only with 100% payment with the application form.

Deadline: August 11, 2023

Payment: By Cheque payable to: St. Albert Latin Cultural Association

By E-transfer to: salcalatino@gmail.com

5. FESTIVALSET-UP/TEAR-DOWN SCHEDULE:

Set-Up: Saturday, August 19th, 2023 from 8:00am to 11:00am

Tear-Down: Saturday, August 19th, 2023 from 10:00pm to 11:00pm

NOTE: It is mandatory to comply with the schedule. Set-up and tear-down is not allowed during different times.

6.CONDITIONS:

• Requests will be formalized exclusively through the presentation of the Food Vendor Application Form and directly with St. Albert Latin Cultural Association (SALCA).
• 100% PAYMENT must be included in the application form for a Food Vendor to be considered
• Cancellations up to and including Tuesday, August1st, 2023 will receive a full refund of fees.
• Cancellations after August 1st, 2023 will be NOT refunded.
• All products offered for promote/exhibit/sale during the festival must be the same product included on the Food Vendor Application Form.
• All Food Vendors agree to indemnify, defend, and hold the SALCA harmless against any third party claims arising from the event, excluding any negligence on the part of the SALCA.
• SALCA assumes no liability with respect to any property of any kind placed upon the premises by the Food Vendor.
• The Food Vendor are responsible for ensuring that all rental equipment is returned 1 hour after event close in the same condition in which it was received notwithstanding REASONABLE wear and tear and further agrees to accept any and all charges to restore equipment to its original condition; also assumes responsibility for any rented equipment that is DAMAGED during the rental period at an additional cost to cover repair(s) to the items(s) that will be determined at the discretion of SALCA.
• SALCA are not responsible for accidents or stolen items from any event’s Food Vendor.
• SALCA are not responsible for Food Vendor products left overnight.
• The Food Vendor shall be responsible for removing all equipment, displays, advertising materials and the like erected or placed on the premises immediately at the close of the festival.
• SALCA will take photos during the festival to use for promotional purposes. If you sign this contract, the Food Vendor automatically agree to allow SALCA to use SALCA’s photos for this purpose, and forfeit the right to legal actions against the SALCA, the festival or its members.
• All Food Vendors must have their own liability insurance, SALCA is NOT responsible for any event of injury, damage, accident or death that may occur to any member of the group during the event.
• Rain or no rain the event will take place. No money refund will be issued in case of rain.
• This is an institutional contract. It is not transferable.

7. PROHIBITIONS:

The Food Vendors are prohibited from the followings acts and behaviours:

7.1. Transfer the booth partially or totally.

7.2. Sell, distribute, and promote any product, service or advertising from other company or business

7.3. The Food Vendors are not allowed to weld, stick, paint or cause any damage of the venue.

7.4. Try to attract the public’s attention by using loud speakers or sound equipment's, creating general discomfort.

8. VENDORS MUST ADHERE TO ALL OF THE FOLLOWING GUIDELINES MADE BY SALCA:

• VENDORS must follow all instructions from SALCA staff. They must cease vending operation if requested.
• VENDORS are responsible for their assigned space. They must dispose of the waste that they generate in a timely manner throughout the event, and following the event, their space must be left clean and free from all garbage and debris. Waste must be disposed of in the dumpsters.
• VENDORS vehicles are not permitted to drive on the grass unless authorized by farm personnel.
• Vehicles entering LIONS PARK may only drive on designated areas.
• The maximum driving speed in LIONS PARK is 5km/hr.
• VENDORS vehicles are allowed on site for loading and load out only.
• All tents must be a maximum size of 10x10, unless otherwise approved by SALCA; they must be anchored by weights.•
• Electrical access is available if requested in advance with specifications. All electrical appliances must display a sticker indicating proof of inspection by the Electrical Standards Association (ESA) or the Canadian Standards Association (CSA).
• Solicitation is prohibited in LIONS PARK; all sales must be made from the assigned area only.
• VENDORS must abide by all provincial health regulations including service and storage of food and beverage products. They must ensure all food personnel operate in a sanitary manner fulfilling their obligation to protect the health of event attendees.
• A fire extinguisher is required for any VENDORS with flammables
• Load out will only commence once clearance has been given to the Event Organizer by SALCA staff 
  

If preferred, please click the following link for a printable PDF of the above form. 

Complete the application form and email it to salcalatino@gmail.com

We will be in touch!